Uploading assets using Mediabank AdEx

Mediabank AdEx provides the easiest and most reliable asset transfer in the market. It removes the need for technical skills that are not relevant to your job situation.  The user is guided through the process with predefined templates/forms to secure that the mandatory information provided is correct.

Another advantage is that clients like broadcasters or similar that receive large amounts of media content can by simple means dynamically adapt the metadata forms based on simple user inputs. This approach increases the metadata quality and reduces the need for manual correction at a later stage.

The Mediabank article library is another resource accessible when a user (contributor) logs in to Medibank preparing a master upload or similar. Our clients use this area to share their design guides, file delivery guides, promo guides, etc. Once logged in, Mediabank enables access to the latest and updated delivery specifications available. The documentation is made available by clicking on the main "MENU" in the header module from the AdEx application and enter the Documentation selection.

Note!
Upon request, Mediabank can be configured to implement rules and workflows that perform quality checks of the media content during upload. Mediabank can be configured to use workflows to collect metadata from other sources to ensure consistent and correct input. Contact NEP support for more information if you experience other than 100% correct deliveries.

The above screen image shows the AdEx opening screen. You can choose between two options, Aspera upload and standard upload.

We have added the option: “Save choice now and skip later” to simplify users who frequently upload media files. By clicking in the checkbox, Mediabank will remember your previous choice and skip straight to the next screen.

Upload with Aspera

This plugin secures your asset to be 100% error-free upon delivery, and it also uses advanced compression techniques to speed up the transfer.
By choosing this method, the AdEx application will check if the plugin is loaded and active. If ok, you will see the below message at the top of your screen.
If not present, Mediabank will guide the user to the Aspera support site to download it.

Note!
We recommend the use of Aspera to avoid corrupted media files during upload. Even interrupted transmission caused by poor or unstable internet access will automatically restart to secure the arrival of your media content.

Standard upload

By choosing this method, you use your standard browser file transfer functions.

If you always prefer either the Aspera or standard option, you can click in the box to the left of "Save choice now and skip later," which means that it will remember your credentials and skip straight to the next screen as shown below when you log in next time. If you regret your transfer choice, you can get back to the opening screen by pressing: < Change upload method.

Upload to my account

AdEx destinations are not only broadcasters or ad firms. There is a need to deliver media files to your own account as well. The additional destinations are Review & Approval or the Library application.

Review & Approval
Both external and internal producers could upload material that needs approval before it is delivered to an ad firm is one example.

Library
Done with the media file? Upload it to Library, store it online, and available for instant access. Uploaded materials that are frequently used in projects may also be uploaded to the Library. It could also be a commercial or advertising clip that you may consider re-used later or in another country.

Note!
If your media content (asset) already resides in Review & Approval, you can transfer (move) it to Library directly, without using AdEx. It can be automatically be "transferred" when the asset is approved.

Upload media content to our own Mediabank account.

Let us add media content to the Review & Approval application. Locate “Upload to my account” and press “Add files.”

A window will appear revealing your local files on your own desktop or server. Select your media file(s) and press Ok. Upload of images is also accepted.

The media file(s) will appear in the “File” frame, as shown below. You can choose to add additional media files for upload by pressing the “+ Add more files” button. By pressing “X” to the left of the file name, you remove it from the upload “queue” (It is not even placed in a queue at this stage). No media file is deleted.

The next step is the “Destination.” Click in the “select frame,” and a drop-down menu will appear. Select “Review & Approval” as the destination. 

Users with multiple accounts can choose/change the account for asset destination, as shown below.

Note!
The AdEex forms/templates can also use advanced workflows to automate your assets' sharing with other accounts, eliminating the need for manually selecting destinations. Just select the appropriate template from "destinations" in AdEx, fill in your metadata, and select CHECKOUT.

It is time to fill in the Metadata. Based on your selection of destinations, different Templates will appear. Click in the “TAG” frame to open the Review & Approval Template.

General Information
Fill in the data you need to categorize it properly in Review & Approval. The filename is automatically the Title but can easily be modified. Just write in a more proper title. The name you write here will show up in the title module above the media player.

Additional notifications
You and the predefined receiver are automatically notified, but if you wish to notify additional colleagues, you select an existing list or create a new one. (Modify the list from the “green wheel” and select Notifications).

Synopsis.
Write in additional text to clarify the content.

Production Company
It will, by default, select the account you are defined in. Omit it, or select the appropriate company. You can not create a production company your selves.

Category
Choose between the available categories or create a new one. The new category will be available in Review & Approval automatically.

Program series
Just an example of different categories you can create. This entry could be a drop-down folder providing predefined program series your media content must be a part of.

When finished, press “Done.”

Note!
Did you notice the “apply to all files” entry to the left of the “DONE” button in the TAG template? If you have multiple assets for upload like the below example, Mediabank assumes that most of the entries in the template related to the first asset share identical content with the following assets. Marking this will copy the content of the first asset to all of the following asset templates. You have to check the other asset templates and correct the unique inputs. This saves a lot of time when templates are very detailed and contain a large number of entries.

After pressing “Done,” you will automatically return to your previous menu. The difference is that the “Tag” entry is updated with a “checkmark.” Without this “checkmark,” you will not be able to continue to “CHECKOUT.” We have the checkmark and continue with “CHECKOUT.”  But, before you check out….

Last-minute changes
If you decide to cancel one of the media files, you can do so by pressing the "X" to the left of its file name. As shown below, pressing X will result in a pop-up menu confirming my entry removal. Just click “YES.” Remember, you remove an entry in a list. No media content is deleted.

After pressing CHECKOUT, Mediabank will present you with a confirmation window that contains the upload details for the selected assets. An additional price calculation will also be presented (Not available in the below example and usually omitted with internal uploads). This is your final step before the actual upload.

You still have a final opportunity to perform corrections by pressing “Go to Files.” It will take you back to the previous menu, allowing you to add or delete assets or make corrections to existing inputs.

If everything ok, press “CONFIRM CHECKOUT.”

Note!
The pop-up menu confirms the media content upload. However, Mediabank is still processing your media content, re-coding and making a proxy (copy) of every media file uploaded. The receiver will be notified of incoming media content and will be notified if the final process fails.

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