Uploading assets using Mediabank AdEx
Mediabank AdEx provides the easiest and most reliable asset transfer in the market. It removes the need for technical skills that are not relevant to your job situation. You will be guided through the process with predefined templates/forms to secure that the mandatory information provided is correct.
If you need the technical specifications to ensure that the delivered media content conforms with your destination/receiver, just search for the relevant information in the Mediabank article library.
Our broadcasters and partners use the Mediabank document library to store manuals/guides for their customers to use. You will always find the latest and updated delivery specifications available.
Just click on the main "MENU" in the header module from the AdEx application and enter the Documentation selection.
Upon request, Mediabank can be configured to implement rules and workflows that perform simpler quality checks of the media content during upload. Contact NEP system engineers for more information if you experience other than 100% correct deliveries from your partners.
The above screen image shows the AdEx opening screen. You can choose between two options, Aspera upload and standard upload.
We have added the option: “Save choice now and skip later” to simplify for users that frequently upload media files. By clicking in the checkbox, Mediabank will remember your previous choice and skip straight to the next screen.
Upload with Aspera
This plugin secures your asset to be 100% error-free upon delivery and it also uses advanced compression techniques to speed up the transfer.
By choosing this method, the AdEx application will check if the plugin is loaded and active. If ok, you will see the below message at the top of your screen.
If not present, you will be guided to the Aspera support site to download it.
We recommend the use of Aspera to avoid corrupted media files during upload. Even interrupted transmission caused by poor or unstable internet access will automatically restart to secure the arrival of your media content.
By choosing this method you simply use your standard browser file transfer functions.
If you always prefer either Aspera or standard option you can click in the box to the left of "Save choice now and skip later" which means that it will remember your credentials and skip straight to the next screen as shown below when you log in next time. If you regret your choice of transfer you can get back to the opening screen by pressing: < Change upload method
Upload to my account
AdEx destinations are not only broadcasters or ad firms. There is a need to deliver media files to your own account as well. The additional destinations are Review & Approval or the Library application.
Review & Approval
Both external and internal producers could upload material that needs approval before it is delivered to an ad firm is one example.
Done with the media file? Upload it to Library, store it online and available for instant access. Uploaded materials that are frequently used in projects may also be uploaded to the Library. It could also be a commercial or advertising clip that you may consider re-used later or in another country.
If your media content (asset) already resides in Review & Approval, you can transfer (move) it to Library directly, without using AdEx. It can be automatically be "transferred" when the asset is approved.
Upload media content to our own Mediabank account.
Let us add media content to the Review & Approval application. Locate “Upload to my account” and press “Add files”
A window will appear revealing your local files on your own desktop or server. Select your media file(s) and press Ok. Upload of images is also accepted.
The media file(s) will appear in the “File” frame as shown below. You can choose to add additional media files for upload by pressing the “+ Add more files” button. By pressing “X” to the left of the file name, you remove it from the upload “queue” (It is not even placed in a queue at this stage). No media file is deleted.
The next step is the “Destination”. Click in the “select frame” and a drop-down menu will appear. Select “Review & Approval” as the destination.
Users with multiple accounts can choose/change the account for asset destination as shown below.
The AdEex forms/templates can also use advanced workflows to automate the sharing of your assets with other accounts as well. Eliminating the need for manually selecting destinations. Just select the appropriate template from "destinations" in AdEx, fill in your metadata and select CHECKOUT.
It is time to fill in the Metadata. Based on your selection of destination different Templates will appear. Click in the “TAG” frame to open the Review & Approval Template.
A new feature introduced in 2020 was Conditional lookup. It was implemented to simplify the upload process. Using a broadcaster as an example, they have a substantial amount of Contributors providing (uploading) media content to different "departments". Some of the Contributors (uploaders) deliver content aimed at the Sports desk while others produce material aimed for news or commercials. The Contributors must add the metadata needed to secure that the media content is delivered to the correct destination. AdEx has already one of the most secure and efficient solutions for uploading content, mainly because of the broadcaster's use of pre-designed input forms (templates). The Contributor simply fills in the media-id, season, house-number, category, program series, etc. The media content is now loaded with metadata that secures a correct delivery, and it is also easy to locate amongst thousands of assets in the Broadcasters Library.
The new conditional lookup takes the metadata input one step further. To simplify for the Contributor and even reduce the risk for adding incorrect metadata, the conditional lookup adds intelligence to the process. Based on a house-number input, the conditional lookup could be configured to search the correct Title, Program series, Season, Category, etc. relieving the input process for the user (Contributor). The input form will adapt to the user's previous input and provide the correct categories for the content.
Fill in the data you need to categorize it properly in Review & Approval. The filename is automatically the Title, but can easily be modified. Just write in a more proper title. The name you write here will show up in the title module above the media player.
You and the predefined receiver are automatically notified, but if you wish to notify additional colleagues you just select a present list or create a new. (Modify the list from the “green wheel” and select Notifications).
Write in additional text to clarify the content.
It will by default select the account you are defined in. Omit it, or select the appropriate company. You can not create a production company your selves.
Choose between the available categories or create a new one. The new category will be available in Review & Approval automatically.
Just an example of different categories you can create. This entry could be a drop-down folder providing predefined program series your media content must be a part of.
When finished, just press “Done”
Did you notice the “apply to all files” entry to the left of the “DONE” button in the TAG template? If you have multiple assets for upload like the below example, Mediabank assumes that many of the entries placed in the template related to the first asset share identical content with the following assets. Marking this will copy the content of the first asset to all of the following asset templates. Then you just have to check the other assets templates and correct the inputs that are unique. This saves a lot of time when templates are very detailed and contain a large number of entries.
After pressing “Done”, you will automatically return to your previous menu. The difference is that the “Tag” entry is updated with a “checkmark”. Without this “checkmark”, you will not be able to continue to “CHECKOUT”. We have the checkmark and just continue with “CHECKOUT”. But, before you check out….
If you decide to cancel one of the media files you can do so by pressing the "X" to the left of its file name. As shown below, pressing X will result in a pop-up menu confirming my entry removal. Just click “YES”. Remember, you just remove an entry in a list, no media content is deleted.
After pressing CHECKOUT, you will be presented with a confirmation window that contains the upload details for the selected assets. An additional price calculation will also be presented (Not available in the below example and usually omitted with internal uploads) This is your final step before the actual upload.
You still have a final opportunity to perform corrections by pressing “Go to Files”. It will take you back to the previous menu allowing you to add or delete assets, or make corrections to existing inputs.
If everything ok, press “CONFIRM CHECKOUT”.
The pop-up menu confirms the media content upload. However, Mediabank is still processing your media content, re-coding and making a proxy (copy) of every media file that is uploaded. The receiver will be notified of incoming media content and will be notified if the final process fails.
Your file DNA that contains codes which will be decoded into essential file information when checked out and uploaded.
- A unique identification number for each commercial (each version).
- Used to identify the material when uploading the files.
- Also known as "clock number", "film code", "industry code", "material code" etc..
- Product, Brand or Service Type
- Spot length
Still images like jpg, tiff, etc. are not supported when delivering commercials.