Uploading assets from the Mediabank AdEx application
This document provides a step by step guidance when delivering media files to Viaplay Group.
Mediabank AdEx provides the easiest and most reliable asset transfer in the market. You will be guided through the process with predefined forms to secure that mandatory information is provided and correct.
The above screen image shows the AdEx opening screen. You can choose between two options, Aspera upload and standard upload.
Upload with Aspera (Recommended)
This plugin secures your asset to be 100% error-free upon delivery, and it also uses advanced compression techniques to speed up the transfer.
By choosing this method, the AdEx application will check if the Aspera plugin is loaded and active. If yes, you will see the below message at the top of your screen.
If not present, the Aspera support site will guide you to download it.
Standard upload
By choosing this method, you use your standard file transfer functions in your browser.
This method is not recommended when uploading large files, e.a program masters.
If you get tired of selecting this option, you can "Save choice now and skip later." Mediabank will then remember your preferences and skip straight to the next screen, as shown below.
If you regret your choice of transfer, you can get back to the opening screen
by pressing: < Change upload method
by pressing: < Change upload method
Deliver content to Viaplay Group
You can deliver both commercials and broadcast content to Viaplay Group.
Intuitive templates support both destinations to ensure metadata quality. Select Commercials or Broadcast content, and click on the respective "Add files" button.
You can select one or multiple assets in one operation for delivery. Both Broadcast and Commercial content are described below in separate sections.
Deliver Broadcast Content
After selecting the Aspera or Standard upload, you will find yourself located in the above image. And since you have selected this document, you already know that Deliver Broadcast content is the way to go. Click on the green area to the right with the text Add files.
Note!
The green wheel to the right is not documented since the Viaplay Group templates handle the input and selections when delivering the broadcast content.
When you have clicked on the green Add files and finished selecting your Media file (or files), you will see something similar to the below menu.
File: That is the name of your media file ready for upload, normally with MOV or MFX extensions.
Destination: Again, select the Viaplay Group destination that suits your purpose.
Type: Selecting Viaplay Group Norway (In this example) provides these options in the drop-down menu.
- Program Master
- Promo Clean Master
- Promo Master
- Raw Material (Only NOR)
- Review files (Only NOR)
- Web Master (Only NOR)
House Number: You need to know your unique Viaplay Group media Id and fill it in here. This is mandatory and must be obtained from your project manager in Viaplay Group.
Tag: If you have filled in your correct Media Id, then the Tag field will open a whole new set of additional inputs fields for entering your metadata.
At this point, you can click on +Add more files to load them into the Upload queue or continue to fill in the TAG scheme for the present media file. You must, however, repeat the procedure separately for each media file, including filling out the Tag scheme for each media file.
At some point, you may have selected the wrong media file for upload, and you wish to remove it. Just click on the X all the way to the left of the file name, and the upload queue will remove it from the list. The original media file is not deleted.
If you should try to speed up the transfer to bypass the TAG process by clicking on the CHECKOUT button, you will be prompted by a message like below.
The TAG input templates
Clicking on the Tag entry will reveal all the input fields necessary to fill in before the media file is checked out and ready for upload.
You will probably see one of the below templates in expanded view, dependent on the "Type" you selected. This article focus on "Program Master." Check the heading In the upper left corner in the TAG template to secure you have the correct media file "Type." As you can see below, there are different schemes for each medial file type.
If not already expanded, click on the Media Information text to continue.
General Information
The next step is the information of a more general character.
Media Information
Based on your obtained house number you attached to the media file, you will find the retrieved media information automatically filled in. Ensure that it is correct before you move on to the next step.
If the information contains errors, you should contact your local administrator before proceeding further.
Notification list:
Clicking on the Notification list will open a drop-down menu of available predefined lists. Select the list that contains the recipients you wish to notify.
Unless you are instructed to choose one, there is actually no need to select a list since the template contains the relevant recipients by default.
Production Company:
The production company is responsible for production and delivery. They will also be the recipient of the invoice from this delivery.
Post Production Company:
Here you select the name from available post-production companies in the drop-down folder. It could also be the same as the Production Company.
Version Information
Fill in a description of this revision (version) vs. the previous revision. (Not technical information). You can expand the text area window by dragging the lower right corner down and/or right.
Subtitles
Spoken language.
Select from a drop-down menu for all spoken languages that need subtitling. Norwegian is already selected as default.
Comments for subtitling.
Here you can enter additional information about subtitling here.
Contains distorted voice?
Check the box and enter additional information around the dialog in the distorted area.
Media Parts
Start of media: Is always 09:59:50:00
End of media: Are calculated from the time codes from Part 1 to Part #.
With an additional 10 seconds black frames at the end of media.
Part 1: Timecode always starts with a 10-sec delay.
The total duration of parts HH:MM:SS:FF is the calculated time excluded all pre/post frames.
Normally you end your media parts with the last frame 24 (FF).
Even if the Media delivery contains more than one part, you have to upload the program as one part. Enter time code in part 1 and time code out for the last part.
Please enter the time codes for each part under Comments.
Viaplay Info
If the media asset is eligible for Vod streaming service, you must answer Yes.
Audio Information
Read more about Viasat production rules in the attachment: Production Kit 2016-2_loudness.pdf
Comments
This is the place to write down time codes for each part, any technical issues, or information about the delivery of Media issues. It could also be information about the media that contain deliberately distorted quality/colors or similar.
Press Done when ready, and that will take you back to the opening screen. Your TAG button contains a "checkmark," You are ready to click on the CHECKOUT button.
Pressing the CHECKOUT button will provide you with delivery information containing:
- Mediabank application: Mediabank AdEx
- Client: Media Netwerk AS
- Number of files: #
- The name of the file(s)
- Type: In this case, a MASTER
- Destination: Program Master NENT Group
- The cost and VAT specified.
- Please read the terms & conditions and click inside its checkbox.
You still have an opportunity to make changes to your delivery by pressing "Go to Files," otherwise, click in the Confirm Checkout box, and you are done.
Additional information Promo Clean Master
A clean version of each promo produced for air on Viaplay Group should be delivered and uploaded by the production companies to Mediabank for the Viaplay Group.
As a first step, house numbers for each clean promo have to be requested from Viaplay Group’s scheduling department.
The request should ideally come from the marketing teams dealing with the production companies. The marketing teams have to email the scheduling department in London to request house numbers for each clean promo that will be uploaded, including promo names and durations.
Please email Media Planning (UK) <mediaplanninguk@viasat.co.uk>
Once you have the house numbers, you can use them to upload the clean material to Mediabank.
The production companies should under no circumstances be re-uploading cleans under the same house numbers!
If they do make a mistake or would like to deliver an updated version of a promo, they will have to send us an email, cancel the incorrect clean along with its house number and request a new house number for the corrected version.
If you need any help with uploading or experience any technical issues with Mediabank uploads, please contact support@mediabank.com.
Media Information
Based on your obtained Media Id you attached to the media file, you will find the retrieved media information automatically filled in. Ensure that it is correct before you move on to the next step.
If the information contains errors, you should contact your local administrator before proceeding further.
If you feel a need to check the technical specifications, you can find the article's documentation: Viaplay Group - file deliver specs or click on the Technical specifications in the template scheme.
Depending on the specifications, the media file will undergo an automated technical control but even a manual control by the Mediabank managers.
Deliver Commercial content
Identification
After you select the asset(s), you must fill in the Identification.
Nielsen code:
Your file DNA contains codes that will be decoded into essential file information when checked out and uploaded. Check out the Nielsen website for more information about the Nielsen code here: www.nielsen.com.
Your file DNA contains codes that will be decoded into essential file information when checked out and uploaded. Check out the Nielsen website for more information about the Nielsen code here: www.nielsen.com.
Get Nielsen code:
Applying for a Nielsen code. You will be prompted with a new popup box to fill out the necessary information needed to create a valid Nielsen code. Mediabank will automatically embed it into your delivery after your final submission. It's plain magic!
To the right of the "Select type" dropdown menu, the media file "Sailrace-first day" is ready for upload.
Delivery without Nielsen code
You may also deliver your commercials without the use of Nielsen code. Select "Id by Title." A template will pop up and help you to add the proper metadata. In the case of multiple Advertisers or Brands, separate them with the use of a comma.
Below, you can see the different templates.
Destinations
Your destination is the Viaplay Oslo Broadcast Center (The only available destination in your Template).
Notifications
Unless you are notified to use notification lists, you can leave it and continue using "standard" In any other circumstances, click in the notification box and select from the predefined notification lists.
Options
To ensure your media files' correct destination, Mediabank provides metadata templates for the uploader to fill in. Several predefined Tags are available to secure the quality and can easily be selected from the drop-down menus.
Check Out
When finished
After pressing CHECKOUT, you will be transferred to the final step (image below) before the media file(s) are uploaded. Read through and verify the Delivery confirmation. Then click to accept the "terms & conditions" and proceed to "Confirm checkout." Your upload has started.
If you find mistakes like missing/wrong media files or any other irregularities, you can press "Go to files" to make your corrections and then go to CHECKOUT again.
You have finished your commercial delivery.