Search module in Library
A new search module will be introduced September 2018, enabling users to search both assets and events in one operation. The new implemented function will be available from Library workspace 1,2,4 & 5
This guide covers the library application’s search function in workspace 1 to 3. It will present how to search and find assets, how to create Saved Smart searches, and how to find existing saved searches.
Remember that the search module only searches for the content stored in the asset’s metadata, such as title, subtitle, etc. It does not search within the logged events. Event search is a separate search function in workspace 4 and 5. Please read our guide on workspace 4 and 5, to learn more about event search.
Free text search
Mediabank use a standard "Google" style search function.
A few examples:
- Writing just will search for any asset containing the word just and return those assets. All assets not containing the word just is excluded. If the word just exists in any part of the assets metadata or properties, it will also be displayed.
- A combination: just* is the same as above but will also include word like justify and any other word that starts with just.
- To perform a more specific search, you can search for a string by using "your text inside". Searching for "just 10 feet above"will not return anything unless the criteria for the string filter is met.
- You can also include or exclude words in your search. A search phrase like League +Sunday !Mondaywill search for any assets that contains League and Sunday but exclude any asset that contains Monday. You may omit the + sign in front of Sunday but to exclude a search parameter, you must use the minus "!" sign.
Mediabank use the symbol "!" to exclude instead of the commonly used minus "-" sign. Google or any other database search use the minus "-" in front of the word you wish to exclude. However, in the media environment, metadata often contain the minus "-" sign as a separator and metadata are sometimes used to name (identify) media clips. Since your Library most likely will hold mediafiles with a minus "-" sign, Mediabank use the "!" sign to avoid search conflicts.
Starting in your default thumb or list view, your search module will have a similar look as the below image. From here, you can search and select your active Saved searches. You may perform an additional manual search to refine your active search. However, to create your own Saved searches, you must open the editor.
Press the editor button (1), illustrated in the image below. You have entered the editor with a Saved search active (Smart U19-2018).
You may modify any visible Saved searches if you save it with a new name. If you like the active search, you may use it as your default search when logging in by clicking the default search button below your active search.
Match: Select “all” the following rules. This means that all the rules must comply to list the selected media files. The alternative “any” does not work as strict as “all” since only one match will return a positive.
Search rule: With these filters, you have the tools to create very advanced search functions. The most common, is equal is selected.
Once Sub Category is selected, you have created your search. You can continue to create additional filters or continue to refine your search.
You can use the "manual" search asset in combination with an active Saved search to temporary refine your search results.
The difference between Saved searches and Project:
You add the files manually you need to your project and they will remain static. If you need to add or remove an asset you must do it manually.
In contrast to Project, where you add the assets manually and save the asset-list for later use, you now add the search criteria in Smart search and save the search for later use. When you select the smart search next time, it will initiate a new search and list the assets matching your search criteria.